Hospitals, clinics, insurance companies, pharmaceutical firms, contract research organizations, medical equipment makers, academic institutions, and the public often need medical documents translated. These documents can include medical histories, clinical documents, medical reports, prescriptions, and patient information materials.
Certified medical translation service providers can issue an official certification statement or a certificate of accuracy when required by the receiving organization.
TL;DR: Which Type of Provider Do You Need?
All of the following options come with certified medical translations: Language Scientific, TransPerfect, Tomedes, RushTranslate, Day Translations, Taika Translations, Kaplan, Espresso Translations, and Languages Unlimited. VerboLabs offers medical translation services and has certified interpreters. However, clients should verify the provider’s certification and its relevance to their specific needs. The documents differ in aspects such as type, certification requirements, language used, privacy, revision procedures, and deadlines; deciding on the most suitable one largely depends on the foregoing.
How We Compared These Providers
An analysis has been conducted to identify the factors that influence the choice of a medical translation service.
Key factors for choosing a medical translator include:
- Coverage of medical documents
- Certified translation services
- Familiarity with medical terms
- Accuracy of translations
- Confidentiality
- Language pair
- Turnaround time
- Suitability for fields like health care, insurance, immigration, research, and institutional use.
10 Certified Medical Translation Services to Consider in the US
| Provider | Medical Coverage | Certification / Quality | Language Coverage | Best Fit |
| VerboLabs | Medical records, clinical and regulatory content | Certified medical translators, QA | 120+ languages | Medical and research content |
| Language Scientific | Medical and life-sciences documents | Certificate of Accuracy, ISO 9001/17100/27001 | 215+ languages | Pharma, CROs, healthcare |
| TransPerfect | Medical and life-sciences content | ISO 9001/17100 and medical standards | Global coverage | Large life-sciences teams |
| Tomedes | Records, clinical trials, prescriptions, regulatory content | Certified translation, ISO 17100 | 270+ languages | Healthcare and official documents |
| RushTranslate | Records, consent forms, trial and device documents | Certificate of Translation Accuracy | Broad coverage | Individual and business needs |
| Day Translations | Healthcare and clinical content | ISO 17100/27001, HIPAA processes | 500+ languages | Hospitals and health systems |
| Taika Translations | Records, reports, insurance and patient documents | Signed accuracy statement | 300+ languages | Healthcare and institutional use |
| Kaplan | Records, consent, clinical research | Signed certificate, HIPAA processes | 200+ languages | Hospitals, insurers, research |
| Espresso Translations | Medical records and healthcare documents | Second-linguist review, ISO 17100 | 150+ languages | Certified medical records |
| Languages Unlimited | Records, clinical trials, patient communication | Certified translation services | Hundreds of languages | Healthcare organizations |
1. VerboLabs
What Medical Documents Can VerboLabs Certify or Translate?
VerboLabs offers medical translation services for various needs. These include:
- Clinical trial reports
- Medical case report forms
- Prescriptions
- Clinical protocols
- Patient-reported results
- Scientific journal papers
- Drug registration documents
- Questionnaires
- Medical personnel records
- Pharmacological studies
They cover a wide range of medical documents.
It also provides regulatory and legal documents associated with medical activities. VerboLabs claims to employ certified medical translators, although the certification needs to be verified for a particular document and the receiving authority.
How Does VerboLabs Address Medical Quality and Confidentiality?
VerboLabs states that its medical translation services undergo quality evaluations. The service involves strict quality control practices. The company also provides security and confidentiality guarantees regarding the medical translation. The medical device services helps buyers compare provider coverage and expertise for medical device.
Could VerboLabs Fit Your Certified Medical Translation Need?
VerboLabs is a solid choice for customers needing translations of medical documents, clinical studies, patient materials, and legal papers. Before placing an order, clarify the document types, languages, certification format, security needs, deadlines, and the receiving party’s requirements. The medical records providers helps buyers compare provider coverage and expertise for medical records.
2. Language Scientific
What Makes Language Scientific’s Medical Translation Suitable for Official Use?
Language Scientific provides a Certificate of Accuracy for its medical translation services. It offers both notarized and electronic certification options for medical and life-science clients. Its quality management system is certified to ISO 9001:2015 and ISO 17100:2015, while its information management system is certified to ISO 27001:2013. The life science services helps buyers compare provider coverage and expertise for life science.
Which Healthcare Organizations Does Language Scientific Serve?
Language Scientific works with:
- Pharmaceutical companies
- Contract research organizations
- Medical equipment manufacturers
- Biotechnology firms
- Healthcare organizations
The medical language services offered by Language Scientific include translation, linguistic validation, localization, interpretation, transcription, and other multilingual services. Hence, this positions the company to serve organizations working with sensitive medical and scientific data.
How Does Language Scientific Protect Sensitive Medical Content?
The company attaches importance to information security. Language Scientific’s information management system is certified according to the ISO 27001 standard. In addition, the company describes workflows for medical and scientific translation, supported by experts in translation and related fields.
3. TransPerfect
How Does TransPerfect Combine Certified Translation With Life Sciences Expertise?
TransPerfect gives certified translation services, as well as specialized life sciences language services. Its Life Sciences division helps businesses in the pharma, biotech, and medical device industries. They use certified linguists and specialized experts. Certified translation provides a certification attached.
What Quality Standards Are Relevant to Its Medical Work?
According to TransPerfect, it is ISO 9001:2015 and ISO 17100:2015 certified. Additionally, its Medical Device Solutions division holds ISO 13485:2016 and ISO 14971:2019 certifications. TransPerfect also boasts ISO 18587:2017 certifications. All of these certifications refer to different areas in terms of quality as well as to the medical device workflow.
When Would a Global Life Sciences Team Consider TransPerfect?
TransPerfect is a good fit for teams in the pharmaceutical, biotech, medical devices, clinical, and regulatory sectors. They handle complex multilingual content well. Its Life Sciences division helps global clinical operations and manages content. This includes clinical document management and other study-related workflows.
4. Tomedes
Which Medical Content Does Tomedes Translate and Certify?
Tomedes provides certified translation services for medical documents.
This includes:
- Medical records
- Reports
- Prescriptions
- Regulatory submissions
- Documents about medical devices and clinical trials
It affirms that medical translation is handled by professionals who specialize in the field.
How Is a Second Review Used in Tomedes’ Medical Workflow?
Tomedes explains that the medical translation process has two steps. First, a translator translates the document. Then, a secondary reviewer checks the translation for accuracy.
Who Could Use Tomedes for Certified Medical Documents?
The translation service supports hospitals, pharmaceutical companies, research groups, medical device firms, and insurance companies. It’s also for anyone who needs medical document translations. The company indicates that translation services are provided in around 270 languages.
5. RushTranslate
What Certified Medical Documents Can RushTranslate Handle?
RushTranslate has a wide array of medical translation services available, which include the translation of medical records, consent forms, clinical trial protocols, medical device documentation, and other medical documents. Whenever any document is submitted to an organization that requires certified translation, the document needs to have certified translation services done. The clinical trial services helps buyers compare provider coverage and expertise for clinical trial.
What Does RushTranslate’s Certificate of Accuracy Include?
RushTranslate assures clients about its certified translations by offering a Certificate of Translation Accuracy. The published information confirms that this certificate verifies the accuracy and completeness of the translated document.
When Is RushTranslate’s Delivery Model Relevant?
RushTranslate has published turnaround times for its services, starting at 24 hours for medical translation. This is crucial to meet any urgent deadlines for medical translation or for any document needed by insurance companies, research organizations, or any other institutions.
6. Day Translations
Which Medical Materials Does Day Translations Support?
Day Translations provides healthcare translation services for hospitals, health systems, and health plans.
Their healthcare services cover:
- Medical records
- Pharmaceutical writing
- Clinical trials
- Insurance claims
- And more.
How Does Day Translations Handle Privacy and Quality?
Day Translations states that it uses HIPAA-compliant procedures for the safe handling of PHI. They also have ISO 17100 and ISO 27001 certifications, as well as SOC 2 Type II attestation. Their HIPAA information covers training, non-disclosure, secure access, and tech safeguards for PHI.
What Healthcare Teams Could Use Day Translations?
Their healthcare service targets:
- Hospitals
- Health systems
- Health plans
- Pharmaceutical companies
- Other health organizations
They are ideally suited for companies requiring consistent multilingual support rather than a one-off medical record.
7. Taika Translations
Which Medical Records and Documents Does Taika Translate?
Taika handles the conversion of medical records into different languages. This includes patient history, discharge papers, lab results, x-ray results, doctor notes, insurance forms, medical claims, prescriptions, patient education, and consent papers.
When Can Taika Provide Certified Medical Translation?
Taika promises certified medical translations. They also provide a signed statement of accuracy. This meets legal, immigration, and other institutional needs.
How Does Taika Handle PHI During Medical Translation?
Taika states that its employees are well-trained in HIPAA confidentiality requirements. They also ensure that files are transferred securely. In addition, Taika can enter into a non-disclosure agreement or a Business Associate Agreement as needed.
8. Kaplan
What Does Kaplan Include in a Certified Medical Translation?
Kaplan provides certified translation services for:
- medical records
- informed consent letters
- clinical research material
- claims documents.
Certified translations come along with a signed accuracy certificate. Kaplan states that the company offers translation in over 200 languages.
How Does Kaplan Match Translators to Medical Content?
Kaplan has certified translators with medical expertise working on the medical translation projects. This is important as medical documents include many medical terms, which need specialized knowledge.
Which Medical and Clinical Use Cases Does Kaplan Cover?
The company offers services to various groups: hospitals, insurance companies, courts, immigration authorities, and clinical research organizations.
9. Espresso Translations
Which Medical Records Can Espresso Translate?
Espresso Translations translates medical documents. This includes hospital reports, doctor notes, lab results, and prescriptions. We also handle vaccination records, treatment plans, and consent forms. More than 150 languages are available for certified translation of medical records.
How Does Espresso Review Certified Medical Records?
Espresso ensures that all languages are reviewed by a second linguist per ISO 17100:2015. The process for translating medical records focuses on accuracy. This includes medical terms, numbers, doses, units of measurement, tables, and stamps.
Where Might Certified Espresso Medical Records Be Submitted?
Espresso serves various clients, including:
- US immigration services
- Courts
- Educational institutions
- Hospitals
- Insurance companies
Nonetheless, it is important to check the organization’s specific acceptance criteria.
10. Languages Unlimited
What Medical Documents Does Languages Unlimited Translate?
Languages Unlimited offers certified medical translation services for:
- Medical records
- Discharge summaries
- Consent forms
- Clinical trial documents
- Patient correspondence
The company claims to offer language interpreting services in medical contexts.
How Does It Combine Medical Expertise With Certification?
The company states that medical translation services depend on trained experts in medicine. The company notes that translation services come with a certificate of translation. Users should check what type of certificate the receiving organization needs.
Which Healthcare Organizations Could Use Its Services?
Languages Unlimited helps hospitals, clinics, and health-care organizations with their multilingual communication needs. The company benefits from a large pool of language specialists that allows it to address less common language needs.
Why Choose VerboLabs for Certified Medical Translation Services?
VerboLabs offers translation services for various healthcare and medical research documents. The medical translation cost guide explains the main project factors that affect medical translation budgets.
The list includes:
- Clinical trial reports
- Case report forms
- Prescriptions
- Clinical protocols
- Patient-reported outcomes
- Drug registration documents
- Medical questionnaires
- Research articles
- Regulatory documents
These materials can help healthcare teams and researchers working with medical documents.
The company has certified medical translators and project managers. It also ensures strict quality control and confidentiality. Plus, it offers services in over 120 languages. This is essential for buyers dealing with documents containing medical terms and needing special preparation for the target country.
VerboLabs offers medical translators who go through quality control before delivering documents. The process is key for medical documents like medical records, clinical research materials, prescriptions, and regulatory documents.
If you need to translate and certify a medical document, contact VerboLabs. Just share the document type, target language, organization, and certification requirements.
Conclusion
Choosing certified medical translation services requires more than finding a provider that works with medical documents.
Buyers should look at these key factors:
- Medical subject expertise
- Certification requirements
- Privacy controls
- Quality review
- Document coverage
- Language support
- Formatting
- Turnaround time
VerboLabs offers medical, clinical, research, and regulatory translation. They have certified medical translators and support over 120 languages.
Expand your global reach with VerboLabs! Get accurate, culturally adapted localization services to connect with new markets. Contact us today for expert solutions!
FAQs
No. Medical translation is not the same as certified medical translation. In a standard medical translation, a formal certification statement may not be included.
Some common examples are: medical history, discharge summaries, doctor’s notes, lab reports, prescriptions, vaccination records, and clinical reports.
Certification is not identical to notarization. A certified translation consists of a signed document that affirms the accuracy of a translation, among others.
A translation agency working with protected health information may use HIPAA-compatible methods, but the clients must check the specifics of the privacy and security used by the agency.
The time required for document translation can be influenced by many factors. There are companies that state that they can complete the project by a certain date, but they may not necessarily be able to perform all projects according to the same pattern.
The price for the services will be determined by word count, number of pages, language pair, complexity of the document, format, certification, and turnaround. Some medical records can require a lot more additional work owing to tables, handwritten notes, stamps, etc.
When looking for the provider of certified medical translation services, check whether they work with this type of medical document for this language pair, as well as other related issues, such as their certification process, their experience in this field, their control of quality measures, and confidentiality.
